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Outdoor Events

If you choose to host an outdoor event, OSEC staff will work with you to make sure all details are taken care of. Here are some topics that may be reviewed at your Pre-Event Meeting. Outdoor events also often include safety requirements.

Outdoor spaces

For a list of available locations, click on the听 "Outdoor Spaces" tab on听this page.
Don't forget a weather location! You may want to reserve a second space and have a back-up plan ready.

Centennial Mall Access

If your organization is hosting an event on Centennial Mall and have vendors (i.e. food trucks, inflatables,etc.) that need access to the Centennial Mall roadway this will be coordinated through your pre-event meeting. Either the Student Union Administrative Office or the Office of Student Engagement & Connections will provide gate access to the vendors.

Vehicles must enter into Centennial Mall from the east side (near Health and Human Services) and then exit on the west side (near Memorial Fieldhouse). The only exception to this is food trucks so that the serving window is facing outwards, towards the Lancelot Thompson Student Union.听

Races and Walks (including 5ks)

• Depending on your planned route, you may need to reserve multiple outdoor spaces.
• If you're planning to host a 5K throughout campus, then please select one of the following race routes:
• Main Campus - Route 1
• Main Campus - Route 2
• Main Campus - Route 3
• Use to create a detailed route of your race.
• If you're working with an external vendor, you will need to complete the contract process at least 10 weeks in advance.
• You may need to purchase event liability insurance.
• 础听liability waiver听will need to be signed by each participant.

Grounds and waste removal

If you need water (e.g., dunk tank, slip 'n slide) or trash cans for your event, you will likely work with the Grounds team.听More information will be shared at your Pre-Event Meeting.

Electrical

If you need a power source (e.g., for a DJ, inflatable) or light tree (for a nighttime event), you will likely work with the Electrical team. More information will be shared at your听Pre-Event Meeting.

Environmental Permits

• Bonfires听
  • Police Officer Presence: $80/hour (2-hour minimum)
  • Grounds Assistance: approximately $185. Grounds will provide the firewood, light the fire, maintain the fire, and put out the fire at the end of the night.
  • Burn Permit: completed by the Health and Safety Department
  • Pre-event Planning Meeting
• Foam or paint: Must dispose of waste properly. More details will be shared at the听Pre-event Planning Meeting.听