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Animal Requisition
Quick Links:Ìý
It is ÒùÆÞÉç policy that DLAR purchases are handled by DLAR staff.Ìý The DLAR staff provides animal procurement services to support your research at
ÒùÆÞÉç.Ìý
What DLAR Does
- Provides quotes for planning and budgeting
- Orders animals from approved vendors
- Confirms order details and funding
- Notifies you about delivery, delays, and animal location
Animal Requisition Submission Deadlines
- Deadline for submitting animal requisitions for orders to deliver the following week
(if available)
- Tuesday at Noon for:
- Inotive (Envigo)
- NIH
- Carolina Biological Services
- Wednesday at Noon for:
- Charles River Laboratories
- Jackson Laboratory
- Taconic
- Tuesday at Noon for:
- Late orders will either:
- Be placed the next week, or
- Have an administrative fee ($33.75/hour, charged in 15-minute increments)
DLAR Prescreens All Requisitions Before Ordering
- Protocol is active and has availability for the number of animals allowed
- The Banner index is valid, not expired, and has funding
- Vendor and animal details are correct
After Prescreening is Completed
- DLAR will email the PI/lab to confirm approval, funding, and order timing
- Orders are placed with the vendor on
- Wednesday by Noon for :
- Inotive (Envigo)
- NIH
- Carolina Biological Services
- Thursday by Noon for:
- Charles River Laboratories
- Jackson Laboratory
- Taconic
- Wednesday by Noon for :
- DLAR will notify you by email when the order is placed with the vendor, total costs, confirming the index to be charged and the anticipated arrival date, if applicable.
After Arrival
- DLAR husbandry staff will put away your animals in one of our animal housing rooms
- DLAR business operations staff will notify you by email that your animals have arrived and where they are located.
- Once your charges post to Concur, DLAR business operations staff will allocated your charges to the index provided and email that the allocation has taken place and provide you with a copy of the vendor invoice for your records.
Important Requirements
- 3-day acclimation period (required): Do not use animals during this time
- New requisition form (required each time): Do not reuse forms
- Banner index required:
- Orders without a Banner index will not be placed
- Costs will be charged to the provided index after purchase
Approved Vendors and Scheduled Delivery Day
Holidays may cause a change in delivery. DLAR will inform your lab of any changes in scheduled deliveries. If your vendor is not listed here, it is not an approved vendor. You will need to follow the procedures for theÌýImportation of Live Animals.
Carolina Biological Supply
- Scheduled Delivery Day: Wednesday, plan for two week turnaround
- Requisitions Due: Tuesday by Noon
- Vendor Announcements:ÌýNone at this time
Charles River Labs
- Scheduled Delivery Day:Ìý°Õ³Ü±ð²õ»å²¹²â
- Requisitions Due: Wednesday by Noon
- Vendor Announcements:ÌýNone at this time
Envigo - an Inotiv company
- Scheduled Delivery Day: Monday
- Requisitions Due: Tuesday by Noon
- Vendor Announcements:ÌýEffective April 6th, a fuel surcharge of $35 will be added to each order.
Jackson Laboratory
- Scheduled Delivery Day: Monday
- Requisitions Due: Wednesday by Noon
- Vendor Announcements: None at this time
Mutant Mouse Resource & Research Center (MMRRC) - supported by the NIH
- Scheduled Delivery Day: As Scheduled
- Requisitions Due: Wednesday by Noon
- Vendor Announcements: None at this time
National Institutes of Health (NIH) - Rodent Ordering System
- Scheduled Delivery Day: Tuesday
- Requisitions Due: Tuesday by Noon
- Vendor Announcements: None at this time
Rat Resource & Research Center (RRRC)
- Scheduled Delivery Day: As Scheduled
- Requisitions Due: Wednesday by Noon
- Vendor Announcements: None at this time
Taconic
- Scheduled Delivery Day: Tuesday
- Requisitions Due: Wednesday by Noon
- Vendor Announcements: None at this time
Form Location on the Z Drive:ÌýZ:\DeptLabAnimalResearch\UTResearchers\Animal Requisitions
File Name: Animal Requisition Form (PDF File)
Instructions
- Fill out the form completely. All spaces above are required to be filled in, if applicable.Ìý
- Incomplete forms will cause delays in placing your animal orders.
- You must save the form as your own. You cannot save it in the Z drive folder.
- Send your completed requisition as an attachment to the email addresses listed on the form.
- Depending on the vendor selected, animal orders are placed by DLAR either on Wednesday or Thursday mornings.Ìý
"All animals must be acquired lawfully, and the receiving institution should ensure that all procedures involving animal procurement are conducted in a lawful manner. Transportation of animals is governed by a number of U.S. regulatory agencies and international bodies. Movement of animals within or between sites or institutions should be planned and coordinated by responsible and well-trained persons at the sending and receiving sites to minimize animal transit time or delays in receipt."